Day 14Firm

Firm Payment Request Email for Freelancers

Day 14: the late fee from your contract starts, new work stops, and the client gets one clear way out.

See the template Fill it with my details

When to send it

14 days after the due date, after two reminders without a payment date.

The full template

Template

Subject: Invoice [INVOICE #]: 14 days overdue, late fee applies

Hi [CLIENT NAME],

Invoice [INVOICE #] for [AMOUNT] is now 14 days overdue. I wrote on [DATE 1] and [DATE 2] and still don't have a payment date.

As set out in section [X] of our agreement, a late fee of [1.5% PER MONTH] applies to the balance from today. If the full [AMOUNT] arrives by [DATE, 5 DAYS FROM NOW], I'll waive it.

New work on the account is paused until the balance is cleared.

If cash flow is the issue, propose two installments in writing and I'll consider it.

[YOUR NAME]

Generate all 4 emails with your details

Free, no account. Dates calculated from the due date.

4 follow-ups

To: Northwind Studio
Subject: Invoice INV-0042: payment reminder
Send: October 23, 2026

Hi Northwind Studio,

Invoice INV-0042 for USD 2,400.00 was due on October 20, 2026. I don't have the payment on my side yet.

Probably an oversight, so here are the details again:

Amount: USD 2,400.00
Reference: INV-0042
Pay to: details on the invoice (attached again)

If it has already gone out, send me the transfer date and I'll match it on my end.

Thanks,
Alex Rivera

Email 1 of 4

Open in email

Copy the full sequence, or open the active email in your mail app.

Still not paid after Day 30?

That is when another email stops working. The Late-Payment Rescue Pack has what I send when a client goes quiet:

A formal final notice letter in Word, ready to sign and send as a PDF.
Emails for charging a late fee and agreeing a payment plan, in English and Spanish.
Late payment clauses and a freelance contract so it does not happen again.

$19 one payment

Get the pack for $19

Instant download. 14-day money-back guarantee.

More templates

Late Payment Rescue Pack

Everything you need when a client doesn't pay.

The emails are the last step. The pack covers the whole thing: the contract that prevents late payments, the clauses that make the late fee enforceable, and the letter for when emails stop working.

12 collection emails
6 EN + 6 ES, every stage from reminder to final notice
Freelance contract
EN and ES .docx with deposit, late fee and suspension terms
Late-payment clauses
Paste into the contract you already use
Final notice letter
Formal letter for 30+ days overdue
Get-paid-on-time guide
8 sections, phone script included
Payment tracker
CSV for Sheets, Notion or Excel
See every file

USD 19One-time payment

Less than one hour of your billable time. One recovered invoice pays for it many times over.

Get the pack, $19

Secure checkout by Payhip. Instant download, 21 files.

14-day refund. If it doesn't help you collect, email me and you get your money back. No form.